(All) Policy Update for Corporate Travel & Expense
As part of our ongoing efforts to refresh our policies and practices to better align with our company’s direction, we’re excited to share an update to our Corporate Travel & Expense (T&E) Policy, effective January 1, 2026.
This update replaces our legacy T&E Policy and introduces clearer, more consistent standards across the company, while still accommodating country-specific requirements where applicable. The updated policy reflects how we operate today and is now available on the Resources page of Spark.
Why this matters
The updated T&E Policy is designed to:
- Make expense and travel processes clearer, more consistent, and easier to manage
- Support employees and managers with simplified guidance
- Ensure responsible and aligned practices as our company continues to grow
What’s changing
Travel bookings (U.S.-based employees)
- We will no longer use Reed & Mackay for travel bookings starting January 1, 2026
- Refer to the updated policy on Spark for approved booking methods
Expense Reporting Updates
- Mileage reimbursement: Updated to align with the IRS standard for 2026
- Meal expenses: Per diem reimbursement will no longer be available; actual meal expenses with receipts will be reimbursed within company guidelines
- New 2026 Expense Report template: Must be used for all submissions starting January 1. Previous versions should be deleted
Expense Report Approvals
- Approvals are now managed through MineralTree
- Managers can approve or reject expense reports directly in the system (email approvals are no longer required)
- Completed expense reports and all receipts should be emailed to [email protected]
- Accounts Payable will route expense reports to the appropriate manager for approval
- Reimbursements will be processed within two weeks of manager approval
What you need to do
- Review the updated Corporate T&E Policy on the Resources page of Spark
- Use the new 2026 Expense Report template for all submissions starting January 1
Questions or support
- U.S. employees: [email protected]
- International employees: [email protected]
